Motley Privacy Notice
Motley Agency Oy (“Motley”, “we”, “us”)
Lönnrotinkatu 5, 00120 Helsinki, Finland
tel. +358 50 591 0314
All questions about data protection at Motley can be directed to firstname.lastname@example.org
Motley collects certain personal data about its clients, potential clients, cooperation partners, individuals wishing to hear news from us as well as our potential future employees. We collect such data, for example, to be able to respond to requests for new business, send newsletters you have subscribed for and process job applications. We also use analytics on our website to learn how it is used and how we can improve it.
This Privacy Notice explains in more detail what data do we collect about you and how do we use such data.
If you apply for a job at Motley or its group companies, we collect and process the following information which you may provide on our website or which we obtain when we get to know you during the recruitment process:
We use this data only to process your application and communicate with you during the recruitment process. Your information is not shared with any other parties unless expressly required by applicable laws or requests by public authorities. If your application concerns some of Motley’s group companies, we may share your data with the representative of such group company.
If you are Motley’s client or if you wish us to contact you regarding new business opportunities or training offered by Motley or if you wish to receive our newsletter, we collect and process the following data when you send contact requests to us or when we receive such data from reliable public sources, services or in context of our services to you:
Your data is not shared with any other parties than Motley’s group companies, unless expressly required by applicable laws of public authorities. We may also share your data to our trusted partners if processing your request or provision of our services requires us to do so.
As a rule, we collect the above described data directly from you or in context of your dealings with us. We may also obtain certain information from reliable public sources.
Motley has a legitimate interest to process the above listed personal data for the purposes described above. This interest is based on your connection with us and concerns e.g. your position in a company related to us or your request to us.
When you access our website, we ask for your consent to allow us to store the following cookies on your device:
Data on candidates is stored by Trello, Inc., a U.S. based service provider as necessary for processing the application. Data on our clients, potential clients and other contacts is also processed by service providers located outside of the EEA. We have entered into appropriate contracts such service providers to ensure the lawful processing of such data. Such contracts include the standard contractual clauses based on the decision of the European Commission of 5 February 2010 on standard contractual clauses for the transfer of personal data to processors established in third countries.
We may also occasionally disclose personal data to Motley group companies located outside of the EEA if required for the above described purposes and e.g. when a candidate is applying for a job in such company or when a request sent to us requires disclosing data to such group company. Motley group companies involved in such data transfer have signed the standard contractual clauses based on the applicable decision of the European Commission.
As regards the candidate data, we store the data collected in connection with the application process for 3 years from the last contact with the candidate. If the candidate wishes, we may also store her/his data for a longer period for future opportunities.
As regards data on our clients, requests for new business and newsletters, we store the data only as long as is necessary for the respective purpose. Since this period depends on the case at hand, we review the necessity of our data regularly and erase the data when it is no longer needed.
You have the right to request accessing, erasing and correcting your personal data processed by Motley as well as send us any other requests based on then applicable data protection laws such as request restriction of processing of the data. Further, you always have the right to prohibit us from sending newsletters or other marketing messages to you. Please send any requests concerning your data to the email addresses set out above in Section 2.
Data protection laws are supervised in Finland by the Finnish Data Protection Ombudsman. If you have questions belonging to the jurisdiction of the Data Protection Ombudsman or if you wish to lodge a complaint regarding processing of personal data, you may contact the Data Protection Ombudsman’s office as instructed at www.tietosuoja.fi.
All personal data we collect is considered confidential. Access to the data is made available only to such employees of Motley and its group companies as is necessary for them to perform their work related to your data. The network and equipment of Motley and its partners have been secured by using appropriate measures to protect the personal data against unauthorised access and accidental or unlawful destruction, alteration, disclosure, transfer or other unlawful forms of processing.
We may outsource our processing of personal data to external service providers. In such event we enter into appropriate agreements with such providers to ensure that your personal data is processed confidentially and in accordance with this Privacy Notice and applicable laws.
We may update this Privacy Notice as we improve our website and operations. The updated notice will be made available on our website.